Corporate travel policy template
An editable travel policy for your company: 14 sections, a limit table to fill in and a signature block. Word format, free.
What's inside
Purpose, scope and definitions
Who the policy covers, and definitions of business travel, request, approver and out-of-policy choice.
Roles and approvals
Responsibilities of employees, managers, travel arrangers, finance and HR; approval chain, response time, delegation.
Flight rules
Cabin, advance purchase, ticket cap, connections and airline preferences.
Accommodation
Nightly cap, hotel class, contracted hotels, room sharing and refundable rates.
Ground transport
Airport transfers, car rental class, private car use.
Urgent and out-of-policy travel
A separate cap and annual allowance for urgent trips; justification for out-of-policy choices.
Guests, passports and visas
Non-employee travellers, passport validity, visa lead time and health documents.
Payment and expenses
Payment from the company account, per diem, expense claim deadline, cost centres.
Safety and personal data
High-risk countries, contact during travel, use of personal data.
Limit summary table
A one-page summary to fill in for domestic and international travel; effective date and signature.
Frequently asked questions
Is the template free?
Yes. Leave your e-mail and the editable Word file downloads immediately; we also send you the link.
Why are there no figures in the template?
Limits and periods differ from company to company. Every value is a field in square brackets for you to fill in.
Can I apply the policy automatically?
Yes. Once you define the rules in the Kolay Seyahat corporate panel, employees see whether each option fits the policy while they search.
Download the template
Leave your e-mail; the Word file downloads immediately and the link is e-mailed to you too.
